NSW Traineeship – CHC40113 Certificate IV in School Age Education and Care

The CHC40113 Certificate IV in School Age Education and Care has been part of the education and care qualification review undertaken by Skills IQ. This qualification has been endorsed for deletion by 30 December 2022 at the latest, when it is expected that an accredited course, that is currently under development, Certificate III in Out of School Hours Care will be available for implementation. The existing CHC40113 Certificate IV in School Age Education and Care qualification is still a recognised qualification and current students will continue as normal but must be completed all requirements within 2 years from the date of deletion once it is announced.

What does this mean for new students wanting to enrol now?

ECTARC can continue to enrol students into the CHC40113 Certificate IV in School Age Education and Care up until the date of deletion (TBA). This qualification remains as an approved qualification by ACECQA.

However, it is important to note that all requirements for the CHC40113 Certificate IV in School Age Education and Care must be completed within 2 years from the date of deletion (TBA) to be issued with this qualification.

Please see the information below regarding this qualification to determine if this is achievable.

If you require further clarification on the above, please call ECTARC on 02 4223 1111.

There are 19 units in total – 15 compulsory units and 4 elective units must be completed for this qualification.

Compulsory Units

1. CHCLEG001 Work legally and ethically
2. CHCECE001 Develop cultural competence
3. CHCECE002 Ensure the health and safety of children
4. CHCECE003 Provide care for children
5. CHCECE004 Promote and provide healthy food and drinks
6. CHCECE005 Provide care for babies and toddlers
7. CHCECE007 Develop positive and respectful relationships with children
8. CHCECE009 Use an approved learning framework to guide practice
9. CHCECE010 Support the holistic development of children in early childhood
10. CHCECE011 Provide experiences to support children’s play and learning
11. CHCECE013 Use information about children to inform practice
12. CHCPRT001 Identify and respond to children and young people at risk
13. HLTAID004 Provide an emergency first aid response in an education and care setting*
14. CHCDIV002 Promote Aboriginal and/or Torres Strait Islander cultural safety
15. HLTWHS001 Participate in workplace health and safety

Electives

The following units are suggested electives based on consultation with the education and care sector. For further elective options please speak to your ECTARC Training and Development Officer or visit training.gov.au.

1. HLTFSE001 Follow basic food safety practices
2. CHCPRP003 Reflect on and improve own professional practice
3. BSBINN502 Build and sustain an innovative work environment
4. BSBLED401 Develop teams and individuals

* First Aid Unit

All students must complete the first aid Statement of Attainment HLTAID004 Provide an emergency first aid response in an education and care setting with an external registered training organisation at their own expense but this fee will be reimbursed by ECTARC up to the amount of $160. A copy of the invoice and a Statement of Attainment must be forwarded to ECTARC before the completion of the course. Credit will be given for this unit. To find an external training provider please click here training.gov.au or speak to your ECTARC Training and Development Officer.

Please note:

• Reimbursement will only be paid if the First Aid course has been completed after the ECTARC sign up date and in the term of the traineeship.
• First aid certificates expire every 3 years. If your first aid certificate expires during the term of your traineeship you will be required to complete the unit with an external training provider.

Important Information: Please read the following attachment in regards to first aid changes.

First Aid Information

Work placement requirements – 120 hours with 6 to 12 year olds.

Please note: Where you are employed in an education and care service that has the required ages/groups, these hours can be completed within your workplace. Where all required ages/groups are not available in your workplace these hours must be completed as a practicum at another regulated education and care service. Employers must agree to release a trainee during work hours to complete this requirement.

Certain units have work placement hours that are required to be completed before the unit is deemed competent. ECTARC Training and Development Officers can provide further information on this.

Vaccination information

Please visit your state health and/or other government departments websites for current vaccination information and requirements for students, volunteers and employees working in education and care services to see what the requirements are for your state. If vaccination is required, you will need to meet these requirements to successfully complete the work placement and practical assessment requirements of this qualification.

Where vaccination is required and you choose to not meet these requirements, this will affect your ability to complete this qualification. All work placement hours and practical assessments must be satisfactorily completed in an education and care service to be deemed Competent in the units, and where this cannot be achieved a Statement of Attainment/qualification cannot be issued.

ECTARC trainees receive support from their personal ECTARC Training and Development Officer by phone, email, live webinar study sessions and face to face visits in the service. ECTARC students have access to the online ECTARC Training Portal where they can access learning materials and submit assessments. Practical assessments are conducted through observation in the workplace or via live video conferencing.  Students will require access to a computer and the internet to undertake this course. Through the ECTARC Training Portal students can also:

– message their Training and Development Officer
– upload forms and documents
– view marked assessment tasks – students are notified as soon as an assignment is marked
– access resources – additional information and documentation to support learning.

The ECTARC Training Portal is available through secure market leading technology and students find it very easy to use. The ECTARC Training Portal increases communications with students and ensures valuable information is available when required and provides access to their student records 24 hours a day, 7 days a week. If for some reason you do not have access to the internet please contact our office to arrange an alternative study solution. Hard copies of learning materials can also be provided on request.

ECTARC guarantees that a Training and Development Officer is always available to speak to Monday to Friday 9am to 5pm and Tuesday evenings 5pm to 7pm.

Access to the Training Portal on completion

All students will have 14 days access to the ECTARC Training Portal after their course completion date to download content and any completed assessments for future reference. To download completed assessments, go to the relevant unit and click on the ASSIGNMENTS link to view your assessment tasks. Click on the assessment task you wish to copy and then right click on your mouse and choose the PRINT function. Change the destination from your printer to the PDF setting and click SAVE. If you have any questions regarding the saving of your online content, please call 02 4223 1111.

The full time traineeship completion time is 18 months. Part-time traineeships vary depending on the hours worked.  A training plan is provided as part of the traineeship contract to guide the trainee and set assessment submission dates.

NSW New Entrant Traineeships

This training subsidised by the NSW Government.  The NSW Government is investing the additional funding over five years to cover the qualification fees for 70,000 trainees starting their traineeship qualification from 1 January 2020.  The NSW Government’s Fee Free Traineeship initiative will save trainees or their employers from having to pay up to $1,000 for training costs per trainee.

Access to fee free training is available to new entrant trainees, including school-based trainees, whose training is funded under the NSW Government’s Smart and Skilled program, and commences on or after 1 January 2020.

Existing Worker Traineeships

Please see the ECTARC Fee Schedule for current fees.

First Aid Unit

All students must complete the first aid Statement of Attainment HLTAID004 Provide an emergency first aid response in an education and care setting with an external registered training organisation at their own expense but this fee will be reimbursed by ECTARC up to the amount of $160. A copy of the invoice and a Statement of Attainment must be forwarded to ECTARC before the completion of the course. Credit will be given for this unit. To find an external training provider please click here training.gov.au or speak to your ECTARC Training and Development Officer.

Please note:

• Reimbursement will only be paid if the First Aid course has been completed after the ECTARC sign up date and in the term of the traineeship.
• First aid certificates expire every 3 years. If your first aid certificate expires during the term of your traineeship you will be required to complete the unit with an external training provider.

ECTARC receives notification from an Australian Apprenticeship Support Network (AASN) on a NSW Apprenticeship/Training Plan Proposal (external document sent to us from AASN), that we have been nominated as the training provider for a traineeship.

What you need to read…

Students are required to read the following documentation and ECTARC policies prior to commencing the online Enrolment Application Form (this will be sent to you by email from ECTARC) to ensure they understand their rights and responsibilities before enrolling:

• ECTARC Training and Course Guide
• ECTARC Fee Schedule
• NSW Trainee Information Handbook

What you need to get ready…

To complete the online enrolment application form, students need to:

• provide a valid Unique Student Identifier (USI) number
• photo identification – driver’s licence, passport or proof of age card – take a photo of the document so it is ready to upload.
• evidence of citizenship – birth certificate, passport or green medicare card – take a photo of the document so it is ready to upload.
• give permission on the USI website for ECTARC to view their USI records (if applying for credit transfer only). Note: Where study was completed prior to 2015 or has not yet been reported, the student must provide a copy of their transcript for ECTARC to verify with the training provider.

What you need to watch…

Trainees are encouraged to watch this video prior to enrolment

Foundation Skills Questionnaire

Once you have submitted your online Enrolment Application Form you will be required to complete a Foundation Skills Questionnaire – ‘Foundation skills’ is the term that Australian Government agencies use to cover both Core Skills and Employability Skills. The five Core Skills are reading, writing, numeracy, oral communication, and learning; and the Employability Skills are teamwork, problem solving, initiative and enterprise, planning and organising, self-management, learning, and technology. ECTARC is required to identify needs of students throughout the enrolment application process and to ensure that the qualification is suitable for the student. After ECTARC receives the Enrolment Application Form, students will be provided access to the relevant Foundation Skills Questionnaire on the ECTARC Training Portal, which must be completed for the enrolment process to be finalised. ECTARC will contact the student to complete the oral component and discuss the outcomes of this questionnaire where required.

It’s a regulatory requirement that if you’re studying nationally recognised training in Australia from 1 January 2015, you will be required to have a Unique Student Identifier (USI). Your USI links to an online account that contains all your training records and results (transcript) that you have completed from 1 January 2015 onwards. When applying for a job or enrolling in further study, you will often need to provide your training records and results (transcript). One of the main benefits of the USI is the ability to provide students with easy access to their training records and results (transcript) throughout their life. You can access your USI account online from your computer, tablet or smart phone anytime.

How do you get a USI?

Visit http://www.usi.gov.au/create-your-USI/Pages/default.aspx

Follow the steps here to get a USI. It is easy and quick to do. When you enrol online you will be required to enter your USI number.

For detailed information on the USI please visit the Australian Government’s Department of Industry website at visit http://www.usi.gov.au/Pages/default.aspx

Identification

On enrolment you are required to upload a copy of photo identification (e.g driver’s licence, passport or proof of age card). Your ECTARC Training and Development Officer will need to sight the original document during your sign up which may occur in person or via webinar.

Evidence of Citizenship

On enrolment you are required to upload a copy of  a document that demonstrates your citizenship such as birth certificate, passport or green medicare card.

Your ECTARC Training and Development Officer will need to sight the original document during your sign up which may occur in person or via webinar.

Previous Qualifications

The Australian Governments’ Standards for Registered Training Organisations (RTO’s) 2015 requires RTO’s, such as ECTARC, to authenticate VET qualifications, Statement of Attainments and transcripts that are provided by students for the purposes of granting credit transfer or Recognition of Prior Learning (RPL). To do this students must provide copies of qualifications, Statements of Attainments and/or transcripts to ECTARC and grant permission for ECTARC to view their records on the USI Portal at www.usi.gov.au

Where permission is not granted, ECTARC will contact the issuing RTO for verification.

Please note

ECTARC requires all documentation and relevant information before fully processing enrolments. Training will not commence until all documentation is received. We want to ensure that you get any credit transfer or RPL you are entitled to and that all regulatory requirements are met.

What is RPL?

RPL is an assessment process where candidates provide evidence of previous experience to demonstrate that they hold the required skills and knowledge of one or more units of competency. Previous experience may include (but is not limited to) paid or voluntary work, life experience, professional development or formal qualifications.

Can I apply for RPL?

RPL is suited to candidates who have demonstrated experience in an education and care service or equivalent. ECTARC recommends experience of a minimum of 5 years for those wishing to apply for RPL for a full qualification, in a variety of roles within an education and care service.  This however, is very dependent on the individual experiences, so we encourage anyone wanting to learn more about RPL to contact ECTARC to discuss this further.

What evidence is required?

The candidate must provide sufficient evidence to demonstrate their competence against an entire unit of competency. For each unit, the following tasks provide the candidate with the opportunity to ensure that sufficient evidence can be gathered:

• Competency Conversation – An ECTARC Training and Development Officer (TDO) will discuss with the candidate their previous experiences to determine the extent of their skills and knowledge for each unit of competency. In addition to this, throughout the assessment process, and where appropriate, Competency Conversations may also be used to confirm competence where sufficient evidence has not been provided.
• Practical Assessment – Every unit of competency includes practical skills that must be demonstrated within a regulated education and care service within Australia. The candidate will be observed in the workplace to ensure that they are performing these skills to the standards required. In some cases, simulations may be conducted and evidence may be submitted by video to support the practical assessment.
• Portfolio – The candidate provides a portfolio of evidence of previous experiences, such as testimonials, copies of former qualifications, statements of participation in professional development, photographs and examples of their own work. This evidence is assessed and mapped by an ECTARC TDO to the requirements of a unit.

Credit Transfer

Credit Transfer is different to RPL in that the student already has completed a unit of competency in a previous qualification. To be granted Credit Transfer, ECTARC requires evidence of successful completion of the unit; this can be provided through the USI Portal or a certified copy of a transcript or Statement of Attainment. Once this evidence is verified, Credit Transfer will be granted.

Example: Tania has been working in a primary school as an education support worker for  the past 6 years. Two years ago she completed the CHC40213 Certificate IV in Education Support, which included the unit CHCPRT001 Identify and respond to children and young people at risk. Over the past year, Tania has also been volunteering in the outside school hours care that is provided within the school and has decided she would like to complete the CHC50213 Diploma of School Age Education and Care. Tania enrols with ECTARC and has a competency conversation with an ECTARC TDO and an assessment plan is developed for her. Tania is granted a credit transfer for the unit CHCPRT001 Identify and respond to children and young people at risk and the TDO decides that she has sufficient experience to apply for RPL for a number of units relating to the development of children aged 5-12 years, developing relationships with children and supporting the behaviour of children. The remainder of units will be completed through the training and assessment pathway, where Tania will receive her learning materials and assessment tasks on the ECTARC Training Portal and will be supported by her ECTARC TDO to complete these.

Eligible?

If you think you may be eligible for RPL or credit transfer be sure to discuss this with ECTARC and/or provide relevant information and documentation when enrolling as it can save you time and/or money.

Employment prospects for people holding the CHC40113 Certificate IV in School Age Education and Care qualification include assistant OSHC coordinator, mobile assistant, OSHC assistant, OSHC supervisor/coordinator, play leader, program leader, recreation assistant, recreation leader, team leader or vacation care supervisor.

Outside School Hours educators:

• plan experiences and provide care to children, facilitating their leisure and plan and enabling them to achieve their developmental outcomes
• may work under direct supervision or autonomously
• may have some supervisory responsibilities for volunteers and other educators.

ECTARC has been awarded Smart and Skilled contracts to deliver traineeships throughout NSW. To enrol your educator in a traineeship course please call Natalie Fernandes on 02 4223 1111 or email Natalie@ectarc.com.au  For more information on Smart and Skilled see below.

SMART & SKILLED HOTLINE NUMBER IS 1300 772 104

SMART & SKILLED CONTACT SUPPORT CENTRE 132811

SMART & SKILLED WEBSITE IS www.smartandskilled.nsw.gov.au

The NSW government have made reforms to the NSW Vocational Education and Training system and have advised Registered Training Organisations (RTOs) to inform all students and employers about changes that will be implemented as of 1st January 2015. All trainees (new and continuing) and other students studying under government funded programs will be required to train under the new reform ‘Smart and Skilled’.  This will mean a change in fee structure and subsidies available to our new and existing students from this given date.

The NSW government has implemented a new set of fee arrangements for students which will be consistently implemented by all RTOs. This will affect the fees that students continuing (existing NSW trainees) into 2015 will be charged. These fees will be calculated on an individual basis – not an annual or semester fee as previously charged. The government has prepared a formula and  this will be used to calculate the fee. The number of hours (based on each unit’s nominal hours) that each student has yet to complete will be used to determine the fee. This new fee structure may mean an increase in fees for our continuing students in 2015.

Training Services NSW (the Government Department implementing these reforms) has a variety of links for both employers and students on their website. The following link will take you to a page with a range of information and fact sheets https://www.training.nsw.gov.au/smartandskilled and we encourage you to take the time to read this information to ensure that you aware of the changes occurring.

Smart and Skilled Consumer Protection Strategy

For more information on ECTARC’s policies such as complaints, refunds, Smart & Skilled Fee Administration and privacy please click here.