ACT Traineeship – BSB40120 Certificate IV in Business

There are 12 units in total – 6 compulsory units and 6 elective units must be completed for this qualification.

Compulsory Units

1. BSBXCM401 Apply communication strategies in the workplace
2. BSBWHS411 Implement and monitor WHS policies, procedures and programs
3. BSBTWK401 Build and maintain business relationships
4. BSBTEC404 Use digital technologies to collaborate in a work environment
5. BSBCRT411 Apply critical thinking to work practices
6. BSBWRT411 Write complex documents

Electives

The following elective units have been chosen based on consultation to allow for specialisation in Business Administration.  Where a student wishes to complete a different elective, this may be discussed with their ECTARC Training and Development Officer.

1. BSBPEF402 Develop personal work priorities
2. BSBPEF502 Develop and use emotional intelligence
3. BSBOPS401 Coordinate business resources
4. BSBOPS405 Organise business meetings
5. BSBTEC401 Design and produce complex text documents
6. BSBTEC402 Design and produce complex spreadsheets

Please note:

For a full list of electives, please visit training.gov.au/Training/Details/BSB40120

There are practical components within each unit of competency which, to be successfully completed, require students to be working or to undertake Practicum Hours within an organisation/business. Suitable organisations/businesses may include: Education and Care Services, local Councils, Gyms, large Retail/Department Stores, Supermarkets, Solicitors, Real Estate Agencies etc, as long as there are a minimum of 2 teams (example: management, administration, educators, sales, front-line staff, accounts etc) and you are able to access an office space.

Hours may vary depending on the student’s current skills, knowledge and experience, however a suggested guide is 10 hours per unit in an organisation/business to successfully practice skills and complete assessment requirements.

ECTARC Training and Development Officers can provide further information on this.

ECTARC trainees receive support from their personal ECTARC Training and Development Officer by phone, email, live webinar study sessions and face to face visits in the service.  ECTARC trainees have access to the online ECTARC Training Portal where they can access learning materials and submit assessments.  Practical assessments may be conducted through observation in the workplace, via live video conferencing or submission of video recordings. Trainees will require access to a computer and the internet to undertake this course.

Through the ECTARC Training Portal trainees can also:

– message their Training and Development Officer
– upload forms and documents
– view marked assessment tasks – students are notified as soon as an assignment is marked
– access resources – additional information and documentation to support learning.

The ECTARC Training Portal is available through secure market leading technology and students find it very easy to use. The ECTARC Training Portal increases communications with students and ensures valuable information is available when required and provides access to their student records 24 hours a day, 7 days a week. If for some reason you do not have access to the internet please contact our office to arrange an alternative study solution. Hard copies of learning materials can also be provided on request.

ECTARC guarantees that a Training and Development Officer is always available to speak to Monday to Friday 9am to 5pm and Tuesday evenings 5pm to 7pm.

Access to the Training Portal on completion

All students will have 14 days access to the ECTARC Training Portal after their course completion date to download content and any completed assessments for future reference. To download completed assessments, go to the relevant unit and click on the ASSIGNMENTS link to view your assessment tasks. Click on the assessment task you wish to copy and then right click on your mouse and choose the PRINT function. Change the destination from your printer to the PDF setting and click SAVE. If you have any questions regarding the saving of your online content, please call 02 4223 1111.

The completion time for traineeships varies depending if employment is full time or part time. The nominal duration for a full time traineeship is 24 months, and part time is 36 months to complete the BSB40120 Certificate IV in Business. A training plan is provided as part of the traineeship contract to guide the trainee and set assessment submission dates.

ACT New Entrant and Existing Worker Traineeships

This training is subsidised by the ACT Government, however a one-off fee of $350 applies to this course. Payment is due on enrolment and fees may be paid upfront in full or a direct debit plan must be arranged.

Please see the ECTARC Fee Schedule for current fees and further information.

ECTARC receives notification through AVETARS and a Notification of Business that we have been nominated as the training provider for a traineeship.

What you need to read…

Students are required to read the following documentation and ECTARC policies prior to commencing the online Enrolment Application Form (this will be sent to you by email from ECTARC) to ensure they understand their rights and responsibilities before enrolling:

• ACT Traineeship Information Handbook
• ECTARC Course Guide
• ECTARC Fee Schedule

What you need to get ready…

To complete the online enrolment application form, students need to:

• provide a valid Unique Student Identifier (USI) number
• photo identification – driver’s licence, passport or proof of age card – take a photo of the document so it is ready to upload.
• evidence of citizenship – birth certificate, passport or green medicare card – take a photo of the document so it is ready to upload.
• give permission on the USI website for ECTARC to view their USI records (if applying for credit transfer only). Note: Where study was completed prior to 2015 or has not yet been reported, the student must provide a copy of their transcript for ECTARC to verify with the training provider.

Foundation Skills

ECTARC Training Services is required to ensure that a chosen qualification is suitable for the potential student and to identify any individual support needs throughout the enrolment application process. One way we do this is by identifying the level of foundation skills of each potential student.

‘Foundation skills’ is the term that Australian Government agencies use to cover both Core Skills and Employability Skills.

The five Core Skills are:

• Reading
• Writing
• Numeracy
• oral communication, and
• learning;

The Employability Skills are:

• teamwork
• problem solving
• initiative and enterprise
• planning and organising
• self-management
• learning, and
• technology.

It is also important that students have the necessary digital skills to complete the tasks required when engaging in online learning.

After ECTARC receives the Enrolment Application Form, all applicants will receive an email that has 2 links which will provide access to two (2) short quizzes – the ECTARC LLN Quiz and ECTARC Course Ready Quiz. Once completed, ECTARC will contact the applicant to organise completion of the oral component, which consists of a short discussion to discuss things like the students goals and current work experience. They will also discuss the outcomes of the quizzes where required. Both quizzes and the oral component must be completed for the enrolment process to be finalised.

It’s a regulatory requirement that if you’re studying nationally recognised training in Australia from 1 January 2015, you will be required to have a Unique Student Identifier (USI). Your USI links to an online account that contains all your training records and results (transcript) that you have completed from 1 January 2015 onwards. When applying for a job or enrolling in further study, you will often need to provide your training records and results (transcript). One of the main benefits of the USI is the ability to provide students with easy access to their training records and results (transcript) throughout their life. You can access your USI account online from your computer, tablet or smart phone anytime.

How do you get a USI?

Visit www.usi.gov.au/students/get-a-usi

Follow the steps here to get a USI. It is easy and quick to do. When you enrol online you will be required to enter your USI number.

For detailed information on the USI please visit the Australian Government’s Department of Industry website at visit www.usi.gov.au

Identification

On enrolment you are required to upload a copy of photo identification (e.g driver’s licence, passport or proof of age card). Your ECTARC Training and Development Officer will need to sight the original document during your sign up which may occur in person or via webinar.

Evidence of Citizenship

On enrolment you are required to upload a copy of  a document that demonstrates your citizenship such as birth certificate, passport or green medicare card.

Your ECTARC Training and Development Officer will need to sight the original document during your sign up which may occur in person or via webinar.

Previous Qualifications

The Australian Governments’ Standards for Registered Training Organisations (RTO’s) 2015 requires RTO’s, such as ECTARC, to authenticate VET qualifications, Statement of Attainments and transcripts that are provided by students for the purposes of granting credit transfer or Recognition of Prior Learning (RPL). To do this students must provide copies of qualifications, Statements of Attainments and/or transcripts to ECTARC and grant permission for ECTARC to view their records on the USI Portal at www.usi.gov.au

Where permission is not granted, ECTARC will contact the issuing RTO for verification.

Please note

ECTARC requires all documentation and relevant information before fully processing enrolments. Training will not commence until all documentation is received. We want to ensure that you get any credit transfer or RPL you are entitled to and that all regulatory requirements are met.

What is RPL?

RPL is an assessment process where candidates provide evidence of previous experience to demonstrate that they hold the required skills and knowledge of one or more units of competency. Previous experience may include (but is not limited to) paid or voluntary work, life experience, professional development or formal qualifications.

Can I apply for RPL?

RPL is suited to candidates who have demonstrated experience in business administration or similar. ECTARC recommends experience of a minimum of 5 years for those wishing to apply for RPL for a full qualification, in a variety of roles within an organisation. This however, is very dependent on the individual experiences, so we encourage anyone wanting to learn more about RPL to contact ECTARC to discuss this further.

What evidence is required?

The candidate must provide sufficient evidence to demonstrate their competence against an entire unit of competency. For each unit, the following tasks provide the candidate with the opportunity to ensure that sufficient evidence can be gathered:

• Competency Conversation – An ECTARC Training and Development Officer (TDO) will discuss with the candidate their previous experiences to determine the extent of their skills and knowledge for each unit of competency. In addition to this, throughout the assessment process, and where appropriate, Competency Conversations may also be used to confirm competence where sufficient evidence has not been provided.
• Practical Assessment – Every unit of competency includes practical skills that must be demonstrated within a workplace within Australia. Practical assessments may be conducted through observation in the workplace, via live video conferencing or submission of video recordings.
• Portfolio – The candidate provides a portfolio of evidence of previous experiences, such as testimonials, copies of former qualifications, statements of participation in professional development, photographs and examples of their own work. This evidence is assessed and mapped by an ECTARC TDO to the requirements of a unit.

Credit Transfer

Credit Transfer is different to RPL in that the student already has completed a unit of competency in a previous qualification. To be granted Credit Transfer, ECTARC requires evidence of successful completion of the unit; this can be provided through the USI Portal or a certified copy of a transcript or Statement of Attainment. Once this evidence is verified, Credit Transfer will be granted.

Example: Tom has been working in a medical centre as a Medical Assistant for the past 5 years and volunteering as an administrator for his children’s soccer club for 4 years. Two years ago he completed the HLT47715 Certificate IV in Medical Practice Assisting, which included the BSBMED303 Maintain patient records. Over the past year, Tom has been thinking about changing to an office role with a local business that has recently changed ownership and decided he would like to complete the BSB30120 Certificate III in Business. Tom enrols with ECTARC and has a competency conversation with an ECTARC TDO and an assessment plan is developed for him. Tom is granted a credit transfer for the unit BSBMED303 Maintain patient records and the TDO decides that he has sufficient experience to apply for RPL for a number of units relating to Business Administration. The remainder of units will be completed through the training and assessment pathway, where Tom will receive his learning materials and assessment tasks on the ECTARC Training Portal and will be supported by his ECTARC TDO to complete these.

Eligible?

If you think you may be eligible for RPL or credit transfer be sure to discuss this with ECTARC and/or provide relevant information and documentation when enrolling as it can save you time and/or money.

The BSB40120 Certificate IV in Business reflects the role of individuals in a variety of Business Services job roles. These individuals may have supervisory performance accountabilities.

Individuals in these roles carry out a mix of specialist and moderately complex administrative or operational tasks that require self-development skills. They use well-developed skills and a broad knowledge base to apply solutions to a defined range of unpredictable problems and analyse information from a variety of sources. They may provide leadership and guidance to others with some limited responsibility for the output of others.

ECTARC has been awarded ACT Australian Apprenticeship contracts to deliver traineeships throughout the ACT. To enrol your educator in a traineeship course please call Natalie Fernandes on 02 4223 1111 or email Natalie@ectarc.com.au

For more information on ACT Australian Apprenticeships, visit the ACT Government Skills Canberra website at: https://www.act.gov.au/skills/home

For more information on ECTARC’s policies such as complaints, refunds and privacy please click here.