Current Vacancies

ECTARC has been supporting children, educators, and communities for over 40 years, through early learning that feels personal and training that truly makes a difference. We started small, in the Illawarra. Today, we operate nationally, guided by a collaborative, people-centred approach.

ECTARC helps people take the next step. Whether it’s a child starting care or an educator building their future. We deliver early learning and training that builds confidence, fosters relationships, and crates real opportunities for children, families, educators, students, and communities.

We’re seeking an experienced and highly professional Executive Assistant to deliver high‑quality support and ensure the smooth coordination of communication and administrative activities for ECTARC’s CEO and Board.

As the Executive Assistant, you will provide a comprehensive range of executive support services. This pivotal role requires exceptional organisational skills, strong attention to detail, the ability to identify and manage priorities, and excellent written communication skills.

Key Responsibilities

• Proactive diary and inbox management, including travel arrangements and coordinating competing priorities.
• Draft and prepare high‑quality communications including reports, briefing notes, board level documents, and presentations.
• Prepare agendas, compile meeting materials, take minutes, and manage action follow-ups.
• Ensure the CEO is fully briefed and prepared for meetings, engagements, and key decisions.
• Coordinate activities, projects and key initiatives.
• Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and timely responses.
• Provide administrative and operational support to the Board and the executive team as required.

About you:

As the successful candidate, you will have:

• Minimum 3 years’ experience in a similar role.
• Highly confidential discreet and trusted.
• Exceptional written and verbal communication skills, experienced preparing reports, briefing documents etc
• Excellent organisational skills, with exceptional attention to detail
• Strong ability to manage competing priorities and work effectively within tight deadlines.
• Proficiency in the Microsoft and the ability to learn new systems and processes.

At ECTARC we pay highly competitive salaries, above the award rate and entitlements in accordance with the policies and procedures of ECTARC including:

• Competitive wages and above the mandatory requirement for Superannuation
• Annual ECTARC leave day.
• Paid parental leave – 6 weeks top-up.
• Discounts on childcare fees for staff’s children enrolled in our quality services
• Flexible work arrangements.
• A positive, team-driven culture that values creativity, encourages initiative, and celebrates shared success.
• Professional development opportunities.
• Wellness program, including access to our EAP for you and your family.

We have a comprehensive induction process to ensure your ongoing success working at ECTARC.

Successful applicants will be required to undergo pre employment screening and probity checks.

ECTARC is an equal opportunity employer and encourages applicants from an Aboriginal or Torres Strait Islander background to apply for this position.

If you have any questions in regards to this position please call ECTARC on (02) 4223 1100 or email employment@ectarc.com.au.