Current Vacancies

ECTARC is a community owned, not for profit organisation that has been supporting children, educators, and communities for over 40 years through early learning that feels personal and training that truly makes a difference. We started small in the Illawarra; today, we operate nationally, guided by a collaborative, people-centred approach.

Our specialist early childhood knowledge, extensive experience in the sector and commitment to early education and care for children, families students and staff is why we are a respected leader across the communities we work in.

ECTARC Training helps people grow their careers working with children through flexible training that fits around real life. We offer trusted qualifications delivered by people who take the time to know you and understand what matters most, so you feel confident, capable, and ready to take the next step.

At ECTARC our vision for reconciliation is to deepen our understanding of Aboriginal and Torres Strait Islander histories, cultures, and rights promoting an organisational culture of respect, equality, equity, and cultural safety.  We envisage an Australia where all Aboriginal and Torres Strait Islander peoples participate equally in early childhood education and training to achieve best educational outcomes.

We are a Child Safe Organisation and an equal opportunity employer and strongly encourage applications from people of all backgrounds and abilities, including Aboriginal and Torres Strait Islander peoples, to apply for this position. The job offer will be subject to Working with Children Check, National Criminal Check and National Child Safety foundation level training.

We’re seeking a proactive, professional and highly organised Administration Officer who is committed to assisting our teams in enriching the futures of the students, children and families we work with.

As an Administration Officer, you will provide key administrative support to ECTARC Training Services Management and our teams across both ECTARC Training Services, Head Office and Students. This pivotal role requires exceptional communication skills and strong attention to detail.

Key Responsibilities

• Provide administrative support for daily office operations, including managing calls, records, and documentation
• Plan and support end to end logistics for workshops and webinars, including scheduling, venues, catering, participant communication, and event delivery
• Support Training and Development Officers with administrative tasks and resource preparation.
• Prepare, compile, and distribute training materials in advance (print and digital)
• Manage participant enrolments, maintain accurate records in the Student Management System, and ensure timely communication of training details
• Provide technical and general support for webinars, including troubleshooting access and AV issues
• Liaise with venues, suppliers, and stakeholders to ensure smooth delivery of training activities
• Complete post training administration, including processing documentation, issuing certificates, and maintaining compliance records
• Enter and manage evaluation data, compile reports, and support training analysis and continuous improvement initiatives

About you:

As the successful candidate, you will have:

• Minimum 5 years’ experience in a similar role.
• Strong written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Demonstrated ability to work independently and collaboratively.
• A solution-focused approach to problem-solving, with a high level of professionalism, confidentiality, and ethical conduct when engaging with all stakeholders.
• Proficiency in the Microsoft office Suite and ability to learn new systems.
• Experience using student management systems or design software.
• Certificate III or Certificate IV in Business (or equivalent),

Looking for a Workplace That Truly Supports You?

At ECTARC, we know that when our people thrive, so do the children and families we support. That’s why we offer more than just a job — we provide a career with purpose, support, and real benefits.

Here’s what you can expect when you join our team:

• Work-life balance that works for you with family-friendly conditions
• Paid parental leave, including a 6-week top-up to the government scheme
• Extra time to recharge with an additional ECTARC leave day and up to 2–3 weeks closure over the end-of-year period
• Ongoing professional development to help you grow and succeed
• Discounted childcare for employees with children in our services
• A comprehensive wellness program, including free one-on-one health consultations, mental health support, flu vaccinations, and more
• A welcoming and inclusive culture where you feel valued every day
• Career pathways and progression opportunities across our centres and head office.

If you’re ready to build a meaningful career in early childhood with an organisation that invests in you — we’d love to hear from you.

All positions are subject to relevant screening and require a strong commitment to safeguarding children. The job offer will be subject to Working with Children Check, National Criminal Check and National Child Safety foundation level training.

We are a child safe organisation and an equal opportunity employer and strongly encourages applications from people of all backgrounds and abilities, including Aboriginal and Torres Strait Islander peoples, to apply for this position.

To express your interest for this position please click the Apply Now button and submit your current Cover Letter, Resume and two work related referees. Please keep an eye on your email for further details.